Clic Command Centre

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CLICCOMMAND CENTRE

Lead ReportingCohort model · GHL pipeline · in-month vs cohort

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New leads

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Booked a call

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Invoices sent

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Fully paid

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Cohort close

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Lead funnel · cohort this period's leads, followed anywhere in time

Conversion rates cohort

By call type cohort · showed calls

Lead sources this period

Recent leads live · newest first

Name	Source	Stage	When

Pipeline stages all open opportunities

Cohort model: A lead = a contact that entered the New Leads stage (captured permanently in a snapshot, so it survives being moved to another pipeline). Booked / Invoiced = the lead's contact reached the configured stage (by id) in any pipeline, or has an invoice sent. Paid = the lead's contact has a paid invoice (invoice-based, stage never consulted). Close % = paid ÷ leads and matures over weeks.

New Schools & Collections

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AI Growth Assistant

Meta · Shopify · GHL · DB

Connected to your GHL pipeline and Shopify store. Ask me anything — lead performance, revenue targets, what you need to hit your goals.

CommissionSchool commission · 10% · 6-month periods

This period

Owed this period

£0.00

Schools accruing

live accruals

Paid this year

£0.00

calendar year to date

Due this month

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Accruals filter, search & per-school actions

School Name	Category	Period	Due Date	Sales	Commission	Last Sale	Status	Actions

Press CountFast-track window: 10 days

⚡ Fast Track Orders

AWAITING DISPATCH

LEAD TIME INSIGHTS

Current Lead Time (standard)

Predicted Lead Time (standard)

Overdue

Due This Week

Coming Up

Future

Total Unfulfilled

Press Count

Today's Total

This Week's Total

Active Today

Staff Breakdown

Pack Count

Today's Total

This Week's Total

Active Today

Staff Breakdown

Print Count

Today's Total

This Week's Total

Active Today

Staff Breakdown

PIPELINE where open orders are right now

↻ Refresh ✎ Edit pipeline

Sales CommissionV2 · 20th–19th commission periods

Current period

Commission due

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Schools signed

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YTD commission

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Payments Outstanding

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Growth TrackingRevenue toward £1M target

Refresh nowRefresh

Progress to £1M

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This month

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New schools MTD

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Avg order value

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Revenue Target

From

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Monthly Revenue

Year-End Projection

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Prior year × growth · Shopify+Stripe

Actual Revenue

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Model growth ×

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internal trend multiplier (not YoY)

Days Remaining

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to 31 Dec 2026

Monthly Rhythm · Seasonal Index

⚠ Limited history (<24 months) — indices may be less reliable

■ Strong (>1.2×) ■ Normal ■ Quiet (<0.8×)

Category Overview

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NOS Breakdown

0–100 Students

—schools

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100–200 Students

—schools

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200+ Students

—schools

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Back Orders—

＋ Add Refresh

Overdue

Due this week

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Due this month

All open

Add a back order manually

Order

Quantity Due date (optional)

Back orders overdue first

Targets—

Refresh + Add staff

Staff vs target this week

Monthly revenue target one £ per month

Monthly Leaderboard

DerbyThis week's race 🏁

Refresh

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ReplacementsReprints & replacement orders

Sync

Replacements MTD

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This week

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Today

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Cost MTD

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🟢 Green up to £ 🟡 Amber up to £

Replacement cost by team member

Print ScanDTF print tracking · today

Today

Dropbox destination

Scanning ON — aim the scanner at a barcode

Latest print scans live

No scans yet.

Logo SetupProgrammatic EPS logo tools

Change school

Configured

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Not set up

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Sized files

in Dropbox

Variants

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School

Dance school collection

Folder not found?

✓

change school

←

Pick a school to begin

Search for a dance school collection on the left. Its products will appear here, ready to configure.

Manual scale test

EPS Scale Test (temporary)

School folder name

File

Width (cm)

Result

No result yet.

Replace logo file

Sized files load automatically when a school resolves on the Logo Setup tab. Tick each file to replace, upload ONE image named with its size (e.g. 8cm.png) — it’s applied to every ticked file at that size — then dry run.

Deep scan entire store (slow — only if a file may be used outside this school's collection)

Select files to replace

0 selected

Copy logos to another collection

Copy a configured collection's logo_location onto a matching one — e.g. a wholesale collection → its webshop. Products are paired by item type (school/channel words stripped). The sized files are shared, so this copies the same Dropbox paths — no files touched, no re-scaling.

Source (has logos)

Target (receives logos)

Overwrite target logos that already exist

Name font & colour

Set the font and colour personalised names print in for a school. Get Names reads this. A school with nothing set still works: its names arrive in plain black Arial, labelled NO STYLE SET.

School

Schools with a name style

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Get Names

Names are added when an order is scanned Your Order Is Being Prepared. Illustrator's File › Scripts › GetNames pulls them; Download names is the fallback file.

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Batch history

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Design PC keys

Each design PC needs its own key in GetNames.config.json. The key is shown once when created. Revoke a key if a PC is replaced.

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Scan Station

Scan an order to view its notes and shelf. Scanning a shelf or a stage is optional.

Operator: —

Checking label watcher…

Scan ON — scan an order to look it up. Optionally scan a shelf to set its location, or a stage to update status.

⚠ Session expired — log in again. Scans are paused until you do.

Shipping label PACKED

Flow: scan the order → scan the "Your Order Is Being Packed" stage → scan a service (SVC-…). The label fires automatically once order + service + weight are set.

Order: —

Ship to: —

Service: —

Weight (g) type + Enter for Special Delivery

No shelf set

No hanger set

No internal status

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Order notes (live, read only)

Stage history (auto)

Add a note (e.g. shelf / location code)

Recent scans

Nothing yet.

Service Barcodes

StationsDevice & station health

Checking…

Press & print stations

Scanners & printers

Edit pipeline

Toggle each stage's visibility, drag to reorder, rename the display label (the stage code and scan behaviour are untouched), and set its "sitting too long" threshold in days.

Whole-order lead-time warning at days total age (lead time is ~21 days).

CancelSave

Meeting NotesTeam meetings & transcripts

+ New note

Team meetings & transcripts

← All staff Owner Set owner + New note

Drag & drop a file here, or choose one below. Any file type — PDFs and images welcome. Max 10MB.

Preview

✓

Note saved to the order and StatusPro status updated.

Check Ins90-day check-in cycle

Calls this week

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Booked ahead

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upcoming

No-shows

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chasing

Closed from calls

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reached

Upcoming check-ins

Store BuilderTemplates · school builds

Build Settings

Template pairs

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Mapping codes

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self-extending

Builds this month

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this month

Last build

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1 · Build School Store

Pick a school and template set, upload the finished pack, then review and build. Templates are only ever duplicated — never modified.

Step 1 · Choose school & template set

Dance school collection

✓

change school

Template set

↑

Choose a school to begin

The product checklist appears once a school and template set are selected.

Step 2 · Upload school pack

Drop the school's mocks — each file is matched to a product by the item code in its filename, and added to the list below. Files with no recognisable code are listed for manual assignment.

Step 3 · Review & build

Every uploaded mock becomes a product — prices prefill from the template, tick Extra charge to add the set amount, and exclude any bad crop, then build. Only the items shown here are built.

Recent builds latest school stores

2 · Build Settings

What the app applies when building a school's store from these templates.

Product title pattern

{school} and {item} are replaced at build time. School name MUST appear in the title — commission matching depends on it.

Tags to apply

Comma-separated list; {school} placeholder allowed. The school tag places products into the school's tag-based collection.

Vendor

Product status on build

Extra charge amount (£)

Added to every price input on a review-grid item when its Extra charge tick is on. Default £5.00.

Product type pattern (optional)

Free text; {item} allowed. Leave blank to skip.

Notes

3 · Mapping

The template library. Each build duplicates the matched donor twice (wholesale + webshop), prices every variant by kids/adult classification and tags template.

Item name (required)

Collection

Code (optional)

Kids Wholesale

Kids Webshop

Adult Wholesale

Adult Webshop

Price SheetBranded PDF price list for any school

Type the school name, drop the finished mocks (images or PDFs), review the matched prices, then generate — the branded PDF lands in Dropbox exactly as before. Works for a prospect not yet in the system.

Build Price Sheet

School name

Price set

Split ShopGive a parent school an AB-style landing page of its child shops

Refresh

1 · Parent school

2 · Child shops

3 · Preview & build

Choose a parent school to begin.

Ink ROASCustomer-cohort model — Meta-acquired customers & their lifetime revenue

Clic Ink Magic Refresh

Confirmed Possibles Combined

Spend

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campaign lifetime

Attributed revenue

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cohort lifetime

ROAS

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Cost per new customer

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Cohorts — live campaigns, split by acquired month

A Meta-acquired customer is an email whose FIRST-EVER order carries a Meta marker; all their later revenue counts to that campaign, and a customer whose first order predates the campaign is excluded. D30/60/90 = revenue within 30/60/90 days of each customer's first order — “@Nd” marks a window not yet elapsed. Click a row for its customers.

Campaign / month	Spend	New customers	Rev D30	Rev D60	Rev D90	ROAS D90	Rev total	ROAS LT
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Per ad — live campaign

Ad attribution via _utm_content (numeric ID or name, resolved the same way). Click a row for its customers.

Ad	Spend	New customers	First-order rev	Cohort rev	ROAS
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Customers

Email	First order	First £	Reorders	Lifetime ▾	D30	D60	D90

▸ Possibly-Meta

Referrer-only evidence. Improve tagging coverage to move these into attributed.

Email	Order	Date	Value	Source	Lifetime

Ink / Clic ROASMeta spend vs attributed revenue

Clic Ink Magic All time Refresh

Spend

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Attributed revenue

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ROAS

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blended

Cost per lead

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n/a for Clic

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Spend this month

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Cost per school

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Avg school LTV

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True ROAS (D90)

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Avg payback period

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Funnel

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Ad Spend

›

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Meta reported leads

›

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Leads in GHL

›

—

Cost per Lead

›

—

Avg Signup Value

›

—

Measured Avg LTV

Schools by source

The mapped set is the paid cohort: mapping was created for schools acquired through the Meta campaigns from April 2026. Evidenced means a hard Meta marker was found on the contact (utm_source, fbclid, Lead Ads stamp or a paid campaign name). Mapped means no marker was found and the school counts as Meta by construction. Manual means someone overrode it below. A website or GHL form is not treated as evidence of organic.

Source	Basis	Schools	Revenue

Source review

Every mapped school counts as Meta unless the contact says otherwise. Override any the rules cannot see.

Cohort by acquisition month

Month	Spend	Schools	Rev D30	Rev D90	ROAS D90	Rev Total	ROAS LT
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By adset / adCampaign → adset → ad · leads, quality, spend & ROAS for Lead House

7d 30d 60d 90d

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Meta pull level: campaign (existing) + adset & ad (this card). Join Meta ↔ GHL by id, then by name. Rows flagged leads, no spend or spend, no leads. Revenue = attributed customer-cohort revenue for those leads' schools. Booked % uses Lead Reporting's "reached Engaged or beyond" rule.

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Settings

Theme

Sign out

GHL API Key

Anthropic API Key

Shopify API Key

Rename a station, change what it is for, reorder it or switch it off. Changes apply everywhere at once — no deploy. Press and Print Room stations show the read-before-you-print gate; Packing stations never do.

Add a station

Print queue destination

Dropbox folder the logo files are copied into for the printer. Must start with /. Used by Print Scan and the Scan Station Order Preparation flow.

Split Shop: allow Shopify writes

When off, the Build Split Shop button returns “writes disabled”. Only gates the Store Builder → Split Shop build; nothing else.

Packing stations confirm mocks at the Packed scan

On by default. A packing station shows no gate when the order is scanned; it asks for the confirmation at the moment Your Order Is Being Packed is committed for the order on its screen. Shelf, paired and received scans never gate.

Clubs: gone quiet after weeks

Default 8. A school is gone quiet when it has had no order for this long and it was set up more than this long ago. Schools still in set up are never quiet, and neither is one whose set-up date we hold no record of.

Mocks: rebuild missing WebP pages

Renders each school's artwork PDF into page images. A dry run changes nothing and must be run first. PDFs over 150 MB are skipped — rendering one would take the service down.

run later

Print back order slip when raised Reprint slip on stock received

The back order slip is the replacement slip in blue, headed ON BACK ORDER, with the order QR so a station scans it as the order. Raised is on by default; stock received is off.

Station confirm before mocks (schools without notes)

On by default. A school with school notes always shows the red read-before-you-print gate. This controls the blue “Proceed to mocks” confirmation shown for schools with no notes. Either way the gate only appears on press stations — the Pack Station never gates. Notes are written in Club Info.

Thresholds for the Home Needs action cards, Store Set Up stage targets, and which GHL user each app user is. Who lands on Home, and who sees revenue and the staff comparison, is set per user in Users.

The reasons and generic logo choices staff pick during an Awaiting Bits request. Rename or deactivate — items with history are never deleted. Staff choose reasons from a dropdown on the scanner.

Reasons

Add a reason

Logo choices (items with no set-up logos)

Add a logo choice

Replacement reasons and suppliers staff pick when logging a replacement. Rename or deactivate — items with history are never deleted. Staff choose reasons from a dropdown on the scanner.

Replacement reasons

Add a replacement reason

Suppliers

One master list used by every supplier picker in the app (Replacement Tracking, Order List, replacement ordering). Renaming updates the name everywhere; archiving hides it from pickers but keeps it on past records.

Add a supplier

Show the Pipeline “Awaiting bits” card to non-admins

When off, only admins see the reporting card.

Enable External replacements (after-dispatch REPL jobs)

Off by default. When off, the new tab section, routes and scan branches are inert.

Map which pipeline stage counts as Booked and Invoiced (matched by stage id, so renaming a stage in GHL never changes the numbers). Paid is always invoice-based. Leads are captured permanently in a snapshot, so a lead moved to another pipeline keeps its cohort record.

Booked stage

Invoiced stage

Recover converted leads that GHL removed from New Leads (best-effort, from the contact's date added + Meta/website source). One-off; safe to re-run.

Add User

Username

Password

Allowed Tabs

Role Admin (can manage staff & settings)

Points at target

Bonus / % over

Name	Items	Target	%	Points

Changes take effect on next login.

Splash animation

Target pace nudges

Behind-pace messages

Ahead-of-pace messages

Sound

Sound choice

Pace thresholds (%)

Behind-pace trigger

Ahead-of-pace trigger

Welcome messages (one per line)

Behind-pace messages (one per line)

Ahead-of-pace messages (one per line)

The final motivational slide on each staff member's daily debrief. One active message shows per day, rotating through the list.

Today's message: —

Add a message

Print MethodTick DTF or HTV/Glitter per school. Sub collections follow their parent unless you set them individually.

TEMP Reload

Tagged

—

of — schools

DTF

—

collections

HTV / Glitter

—

collections

Still unset

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collections

Revenue by print method Paid orders, order-level rule: any HTV/Glitter item makes the whole order HTV/Glitter

to Run

Choose a range and hit Run. Untagged is every order whose products sit in no tagged collection.

All Dance Wholesale Cheer Gymnastics Clubs No category Inactive

Unset only

Loading collections…

0 changes Discard Save to Shopify

Clubs

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Loading schools…

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Order TrackingRead-only lookup — every change stays on Scan Station

Green = customer stage (can be shared) Blue = internal (do not give out)

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TodayYesterdayThis weekThis monthLast monthCustom

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Bits NeededPrint-room requests from Awaiting Bits — oldest first

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Show done (last 7 days)

Replacement TrackingInternal replacements — cost, supplier & ordering. Nothing is created in Shopify.

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Show done (30 days)

TEST MODE — not writing to Shopify

Order List

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Order supplies — grouped by SKU

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Ordered today

NO SKU — mark individually

Suppliers

One per line. "Back Order" is a state, not a supplier.

SKU Mapper

—

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Select all shown

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Choose garment code

Supplier references

Pick a garment on the left, then enter the code or URL each supplier uses. URLs become "open" links; codes are copyable.

Select a garment

Export garment codes to Shopify

Catalogue

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Add product

Name Category Age Fabric

No image

PNG / JPG / WEBP — resized to a webp thumbnail server-side.

Colours optional

Colours

One or two hex values per colour (two = split swatch). Drag ⠿ to reorder.